Run1. Getting started
Start a free trial at runlist.com.au, or open the one-time invite link your fleet owner sent you. Set your name, email and a password (8+ characters), then answer How do you run?
• From a depot — you load up, do the run, and head back. Add your
depot address: every run starts and ends there.
• Point to point — jobs come in through the day, and each one is a
pickup and a drop. The address box becomes an optional home base.
Leave it blank and your day starts at the first pickup and finishes at the last
drop. See Point to point below.
You can switch between the two any time in My details. You stay signed in for 90 days.
2. The main screen
MORNING / AFTERNOON at the top switches between your two runs. Point-to-point drivers have one run a day, so they don't see these tabs. Under that, All / DEL / P/U filters what you see — the tabs carry the same blue and green discs as the cards and the map (DEL = deliveries, P/U = pickups; those short forms are used everywhere). The line under it counts them: 12 DEL · 7 P/U · 23 pcs. With DEL or P/U selected, the route numbers restart at 1 for just those jobs (in driving order); switch back to All for the full run's numbers.
Blue disc, arrow down = a delivery (dropping off).
Green disc, arrow up = a pickup (collecting).
Amber number = your position in the planned route.
Handle — press and drag a card up or down to change the order yourself.
Each card shows the company (amber caption), the address, pieces, who it's from, opening hours if it's a business, a tap-to-call phone number, and your notes. One address with several jobs — say a delivery and a pickup, or two boxes from different senders — shows as one card with a disc per job and its own Done button for each.
3. Adding jobs
The two big buttons at the bottom depend on how you run. On a depot run they are Label and P/U, as below. Running point to point, they read PickUp and Deliver, with PickUp first: see Point to point.
Label — photograph the parcel's label. RunList reads the receiver (never the sender), address, phone, who it's from, piece count, consignment number and any pickup-by time. Check the details, fix anything, Confirm, set pieces, done. A Saving… spinner shows it's working — it takes a moment.
P/U — photograph your handheld scanner's screen showing a pickup job. Same flow, and it's marked as a pickup automatically. Pickups can go on the morning run, the afternoon run, or both (with separate pickup-by times).
＋ — more ways to add. Type it in is the first choice: start typing a business name or an address and pick from the suggestions; the rest fills itself.
More ways to add — the blue ＋ button opens a menu with every other way to get jobs in:
• Type it in — one stop by hand.
• Say it — tap the mic and speak one job or a whole list
("Pick up from Southside Auto Parts, 3 Princes Highway Arncliffe, six cartons,
ready by 11:30. Then a delivery to…"). Tap again when you're done.
• Scan several labels — one photo with a few parcels in it, or
pick several photos. Each label becomes a stop.
• Scan a run sheet — photograph your manifest and every job on
it is listed.
• Import a file — a run sheet as a spreadsheet (.xlsx or .csv)
or a PDF.
All of these show you a list first. Untick anything wrong, fix an address in place, tap the arrow to switch delivery / pickup, then Add. Anything already on the run is skipped.
4. Point to point
Each job your courier app sends you is a pickup and its drop. RunList reads both off one screenshot of the job and keeps them linked, so the run never sends you to a drop before you've collected it.
Adding a job
- Open the job in your courier app so the whole job is on screen, from the job number down to the NOTE.
- Take a screenshot. On an iPhone press the side button and volume up together. On Android, power and volume down.
- In RunList tap the orange PickUp button, then Photo Library, and pick the screenshot. You can also photograph the screen with the camera.
- Check the job sheet. It shows the job number, pieces and weight, then the pickup, then the drop. Fix anything that's wrong and tap Add job ✓.
12 Example St
Loading dock at rear2
88 Sample Rd
Attn: Sam
02 9000 00004
- 1Job number, pieces and weight. Kept on both stops. Scan the same job number twice and RunList asks before adding it again.
- 2The pickup is the block above the green button. The suburb heading is joined onto the street, so the address reads "12 Example St, St Peters NSW". Lines like "Loading dock at rear" become the stop's notes.
- 3The P/U time is when the goods are ready. RunList won't send you there before it. No P/U line on the job? It uses the Req time.
- 4The drop is the block below the button, with the attention name, what the goods are, and the phone number to call.
- 5The NOTE phone becomes the pickup's contact number when the pickup block doesn't have one.
On your run
The job lands as two cards, a pickup and a drop . Each one shows the job number, pieces and weight, and points at the other half:
• On the pickup: → Drop: Parramatta
• On the drop, until you've collected it: Pickup first: St Peters
• On the drop, once the pickup is Done: ✓ On board, from St Peters
The green Deliver button is for parcels with a label that only need dropping off. It scans the label and always saves a drop.
Sorting a point-to-point run
Tap Optimize route as normal. RunList works out the order itself:
• A drop always comes after its pickup.
• Drops are slotted in on the way. Heading past a drop on the way to
your next pickup? You'll drop it then, instead of carrying it till the end.
• Pickups aren't visited before their ready time, and shops aren't visited before they open.
• With no home base, the day starts at the pickup that's ready first and finishes at the
last drop, with no drive back. Start from where I am starts from the
van's GPS position instead.
New job comes through? Screenshot it, add it, and tap Re-optimize. The run re-sorts from where things stand, including what's already on board.
5. Parcel photos
Every stop can hold up to 3 photos — the label plus shots of the box itself, so you can find it in a van full of lookalikes. On the check screen tap + Add parcel photo. On a saved card the photos sit in a row under the address: tap one to view it big (tap again for the next, ✕ to close), and tap the camera tile to add another at any time.
6. Planning the run
Tap the amber Optimize route button. A depot run always starts and ends at your depot (point to point works a little differently: see Point to point). RunList asks which suburb you want to head to first: pick one and every stop in that suburb is numbered first, then the rest of the run is planned from there. Or pick Best route and let it decide. It uses live traffic, and several parcels for one address count as one visit sharing a number. Big runs are fine — up to 200 addresses.
Businesses that haven't opened yet get pushed later automatically ("held till opening"), using the hours on their Google listing. Add a last-minute job any time — the button becomes Re-optimize · 1 new; tap it to slot the job in. And if you'd do it differently, drag the cards into the order you want — the map follows.
7. Driving it
Once planned, a green Start run bar sits at the top of the list — tap it to open Google Maps navigation to your next stop. As you mark stops Done the numbers close up, so the next stop is always #1 and Start run always points at it. Every card also has a blue compass button for the same thing. Navigation is sent the exact pin shown on RunList's map, not the address text, so Google can't second-guess it — if a pin ever looks wrong on the map, tap the address to fix it and the pin moves.
Tap the blue Map button to see the whole run — numbered pins joined in order. The same button becomes List while the map is showing; tap it to go back. Tap a pin for the stop's card and Navigate here. The map is light in daylight and dark at night.
8. At each stop
Done — job finished; it moves to History.
Roll over — didn't get to it; it moves to the next run with all its details and photos. Depot runs only.
Delete — cancelled or a mistake. Always asks you to confirm first.
The blue compass button on any card opens Google Maps navigation straight to that stop — no need to go via the map. Tap the address text on a card to edit any detail. Tap the phone number to call. Every button clicks and buzzes so you know a tap landed (turn sounds off under if you prefer).
9. Finishing the morning, starting the afternoon
Depot runs only. Tap AFTERNOON at the top. If morning jobs are still active, RunList asks which to roll over — untick any you're leaving behind, tap Roll over ✓ — and everything you scan next lands on the afternoon run. The run never changes by itself — it only switches when you tap it. The add screen's title always says which run you're saving into.
10. History & getting things back
The button shows everything you finished or rolled in the last two weeks, grouped by day. Marked something Done by mistake? Tap ↩ on it and it's straight back on its run. Nothing is ever lost: every stop is saved on the server the moment you tap Save, and the whole database is backed up nightly.
11. Your account
The button opens your account: your name and depot, Text size (three sizes; use this rather than Safari's own zoom, which squashes the map), the Dark / Light theme, button sounds, the Km logbook, this guide and Log out. Your runs are private. No other driver can see them.
My details is where you change your name, business name and ABN (both go on the logbook you send your accountant), how you run (from a depot, or point to point), your depot or home base, your vehicle, the email you sign in with and your password. Moved depots, or changed how you run? Change it here, then sort your run again so it follows the new setup.
12. Km logbook
Keep the kilometre record your accountant asks for without a paper book. Open it from the account icon → Km logbook, or from the Log today's kilometres button when your run is empty.
You don't have to remember it. The first time you open RunList each day it asks for the odometer, and when you tick off your last job it asks again. Tap Not now and a blue reminder stays at the top of the screen until it's done. Missed last night's finish? The morning prompt offers to use the same reading for it, if the van hasn't moved since. Don't keep a logbook? Tap Stop asking; you can turn reminders back on in the logbook.
Weekly catch-up. From Friday, RunList lists any day that week you had jobs but no odometer reading, so you can fill them in while you still remember. The same list is always in the logbook under days need a reading, going back two weeks.
Van only used for work? In the logbook, switch on one reading a day. You enter the odometer once each morning and each day's finish is taken from the next reading. Only use this if the van never does private trips, because every kilometre between readings counts as business.
• Before you leave, enter the start odometer (type it, or tap
the camera and photograph the dash) and Save.
• When you finish, add the end odometer and Save again. The
kilometres are worked out for you.
• What the trip was for fills itself in from the day's run
(how many deliveries and pickups, and which suburbs). Change it if you like.
• Tap any earlier day in the list to fix it.
When your accountant wants it, pick a period (last 12 weeks, this financial year, last financial year or everything) and tap Spreadsheet or Print / PDF. The export totals your business kilometres and shows them as a share of all the kilometres on the odometer for that period.
Quick tips
• Hands busy? Tap any text box and use the keyboard's mic to dictate.
• Scans cost a cent or two each — scan freely, it's built for it.
• Something misread? Fix it on the check screen before confirming — that's
what it's there for.
• Tap-to-call the receiver from the card when you're out the front.